Health and Safety guidelines and procedures

Health and Safety

DNEAT take the Health, Safety and Wellbeing of all our pupils, students and staff very seriously. Our overarching Health and Safety Policy, Guidelines and Procedures sets out the legal requirements for the Trust and its employees.

We want everyone within our academies and the central office to work with a safe, caring and supportive environment and to ensure we fulfill not just our legal responsibilities as employees and the employer but our moral and financial duty.

The Trust wide DNEAT Trust wide Health & Safety Policy, Procedure and Guidelines July 2016 and associated HS01 Academy Model Health & Safety Policy July 2016 are available here. Forms and templates to support the health and safety process are available here

HS02 List of safety representatives


HS04 Fire Safety Management

HS04a Undertaking a Fire Risk Assessment

HS07 H&S checklist for academies

HS08 DNEAT H&S at work annual report


HS10 First Aid in Educational Establishments

HS11 Permit to Work

HS12 Safe selection of contractors checklist

HS13 Asbestos Management

Cold weather and icy conditions

Advice for schools can be found here and a template risk assessment for checking school perimeter and gritting outside areas is available by contacting Sharon Money on

Incident Reporting

Any incident or accident needs to be reported to DNEAT using the NCC Health and Safety approved form. Please complete the form below and email/scan across to Sharon Money DNEAT Operations Manager. RIDDOR reportable accidents and incidents will be reported to the HSE by DNEAT so it is important that completed forms are received in a timely manner.

HS09 Incident form

Premises management

The Trust require that all employees in each academy who are the named responsible person for health and safety (usually the Head teacher) must ensure they have undertaken the appropriate training and relevant update training. If responsibility for health and safety of the premises is delegated to another staff member, such as the caretaker or Business Manager then they should attend the NCC Premises Management training course and a record kept of this training. A risk assessment should be carried out by the Premises Manager and this information will be kept to inform the Head teachers Health and Safety Annual Report to the Local Governing Body.

Premises Management Risk Assessment

HS06a Premises Management Code of Practice

Safe working with ladders

HSE Guidelines Safe working with ladders

Health and safety guidance on educational visits

Our academies are insured under the RPA arrangements which includes educational trips and visits within the UK. Further national guidelines on learning outside the class room can be found here

National Guidance on learning outside the classroom

Please note that visits need to be planned and approved using the Evolve online system

Attendance Guidance – November 2016 (DfE)

The Department for Education have published a new version of their non-statutory guidance 'School Attendance'.

The latest version aims reflect the changes in 'Keeping Children Safe in Education' around Children Missing Education to ensure consistency.

Download here: Attendance Guidance – November 2016


Keeping Children Safe in Education September 2016 guidance is available here KCSIE September 2016 There has been no change in 2017 to KCSIE, some changes around firming up guidance on DBS checks and the SCR were planned but put back due to the General Election.

Please ensure that all staff have read and understood Part 1 of the guidance.

The DNEAT Safeguarding Policy 2017 can be found on the policy section of the website. July 2017 Guidance to Heads on Bullying in schools can be found here Preventing and Tackling Bullying in SchoolsFurther advice on "sexting" in schools has also been published Guidance for schools

DNEAT also work in partnership with Sue Brice, the Bishops Safeguarding Officer, to undertake joint risk assessments and provide advice and support across the Central Office and for DNEAT academies.


Revised Prevent Duty Guidance (2016) can be found along here with links to free on line PREVENT training and information on what to do if you are worried about a child being abused Free online courses and information

Child Sexual Exploitation (CSE)

The government have issued a standard definition of Child Sexual Exploitation in February 2017. Although there have been definitions in the past, there was no one agreed definition, and many felt it did not reflect the growth of the internet. 'Working Together to Safeguarding Children' has already been revised to account for the new definition, ( Working Together to Safeguard Children see page 93 -this document is dated 2015 but the copyright is 2017). As it is expected it will then appear in the next revision of 'Keeping Children Safe in Education'. the new definition has been added into the DNEAT Safeguarding and Child Protection policy.

Statutory definition of Child Sexual Exploitation

Child sexual exploitation is a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person under the age of 18 into sexual activity (a) in exchange for something the victim needs or wants, and/or (b) for the financial advantage or increased status of the perpetrator or facilitator. The victim may have been sexually exploited even if the sexual activity appears consensual. Child sexual exploitation does not always involve physical contact; it can also occur through the use of technology.

Single Central Record

A number of academies are still not sure about what information to put on the SCR, many are using the Norfolk County Council model template which is good practice and can be downloaded from the NCC website. There is still some questions around who should be checked, and for guidance on regulated activity and volunteers there is an information sheet in the Checking Volunteers section. Other FAQ's on the Single Central Record can be found here FAQ's on the Single Central Record

Single Central Record Checklist

The checklist for governors based on the Local Authority model has been updated to reflect DNEAT policies and procedures and should be completed annually by the Safeguarding Governor and uploaded onto Governor Hub. Links are provided in this document to the LA guidelines for completing the SCR and further information provided on checking volunteers and overseas applicants.

Safeguarding Self Evaluation Forms for Governors

Alert on Safeguarding update for action May 2016

Single Central Record (SCR) clarifications

Fee-funded trainee teachers

There is no requirement to enter the vetting checks of student teachers from third-party training providers on the school's SCR. The school should obtain written confirmation from the training provider that vetting checks have been completed and the person is suitable to work with children.

Trainee teachers employed by the school should be entered onto the SCR in the same way as other employees.

SCR for Multi-Academy Trusts

Staff who are not allocated to a specific school should be kept on the MAT's central SCR.

Staff who work at a number of different schools in the MAT, need only to be recorded on the SCR where they spend most time. Other schools in the MAT that they visit should record the person's name on their SCR and note that the person's full record is detailed on the SCR at their main academy.

Download: Ofsted School Inspection Update - March 2017

Overseas Criminal Checks

Keeping Children Safe in Education (2016) says that for individuals who have lived or worked outside the UK, 'schools and colleges must make any further checks they think appropriate so that any relevant events that occurred outside the UK can be considered' (paragraph 114).

Whilst there has been no statutory timescales, many schools and local authorities have been completing these checks for anyone who has lived or worked overseas for three months or more in the last ten years.

From 6th April 2017, the Home Office has confirmed that an overseas criminal check will be completed for everyone in an education role applying for a visa to work in the UK (i.e. from countries outside the European Economic Area).

The requirement is mandatory to applicants from overseas applying under the following Standard Occupational Classification (SOC) codes:

2312 – Further education teaching professionals
2314 – Secondary education teaching professionals
2315 – Primary and nursery education teaching professionals
2316 – Special needs education teaching professionals
2317 – Senior professionals of educational establishments
2318 – Education advisers and school inspectors
2319 – Teaching and other educational professionals not elsewhere classified

The complete list can be found here: Standard Occupational Classification (SOC) Codes

The requirement to provide an overseas criminal record certificate applies to anyone who has lived abroad for 12 months or more in the past 10 years.

From April 2017, schools now have a statutory duty to inform Tier 2 skilled worker applicants of the need to source and submit overseas criminal record certificates.

You can find an FAQ document about obtaining overseas criminality information here: Obtaining Overseas Criminal Record Checks - FAQs

You can find out how to do the checks here:
Criminal records checks for overseas applicants

This check should then be recorded on the school's Single Central Record.

Criminal Records Checks for overseas applicants DfE guidance

We use passports and driving licenses to confirm a person's identity on a regular basis, but how do you know what overseas ID documents really look like and whether the one in your hand is genuine?.

PRADO is a website created by the EU to help identify genuine documents with examples from across the world.

Checking volunteers

With the Protection of Freedoms Act 2012 the rules regarding regulated activities changed. These are the activities undertaken by a volunteer or employee that make the role eligible for a DBS check. Therefore you may no longer need to DBS check volunteers and you may not be permitted to DBS check your volunteers in situations where you think you might like to. For a full definition of "regulated activity relating to children please see the information Do I need to DBS check my volunteers which is a very useful document .

Safer Recruitment

The NSPCC have provided a useful self assessment tool for schools to review their own safeguarding procedures

There is also a guide to Safer Recruitment containing a range of useful information and good practice Guidance for Safer Working Practices 2015 and Staffing and Employment Advice for Schools February 2017

Online safer recruitment training can be accessed via the NSPCC although there is a cost involved NSPCC Safer recruitment education course

There is also further information and support for parents dealing with online safety issues and queries

NSPCC Guidance for Parents

Homophobic, transphobic or biphobic bullying (HBT)

The Anti-bullying Alliance have provided free online training for everyone who works with children and young adults. Details of their Online training

can be found by clicking the link

Safeguarding In Sport November 2016

Following this week's disclosures by Andy Woodward, Steve Walters and Paul Stewart about the abuse they suffered as young footballers, the importance of effective policies and procedures has once again being brought into sharp focus. We have to remember that the abuse of children by adults they trust can occur in any context.

NSPCC Football Helpline 0800 023 2642

The NSPCC has launched a dedicated football hotline for victims of abuse, supported by the FA. The free helpline will be available 24 hours a day on 0800 023 2642.

NSPCC Child Protection in Sport Unit

The NSPCC have dedicated resources for safeguarding children in sport. More details can be found here:

Operation Encompass

At DNEAT we are working in partnership with Norfolk Constabulary and Norfolk Children's Services to identify and provide appropriate support to pupils who have experienced domestic violence in their household; this scheme is called Operation Encompass.In order to achieve this, Norfolk Multi-agency Safeguarding Hub will share police information of all domestic incidents where one of our pupils has been present with the Designated Safeguarding Lead(s). On receipt of any information, the Designated Safeguarding Lead will decide on the appropriate support the child requires, this could be silent or overt. All information sharing and resulting actions will be undertaken in accordance with the 'Norfolk Joint Agency Protocol for Domestic Abuse – Notifications to Schools'. We will record this information and store this information in accordance with the record keeping procedures outlined in the DNEAT Safeguarding policy.

Diocese of Norwich Education and Academies Trust. Company no: 8737435.