Health and Safety
DNEAT take the Health, Safety and Wellbeing of all our pupils, students and staff very seriously. Our overarching Health and Safety Policy, Guidelines and Procedures sets out the legal requirements for the Trust and its employees.
We want everyone within our academies and the central office to work with a safe, caring and supportive environment and to ensure we fulfill not just our legal responsibilities as employees and the employer but our moral and financial duty.
The Trust wide DNEAT Trust wide Health & Safety Policy, Procedure and Guidelines September 2017 and associated HS01 Academy Model Health & Safety Policy September 2017 are available here. Forms and templates to support the health and safety process are available here
HS02 List of safety representativesHS12 Safe selection of contractors checklist
Cold weather and icy conditions
Any incident or accident needs to be reported to DNEAT using the NCC Health and Safety approved form. Please complete the form below and email/scan across to Sharon Money DNEAT Operations Manager. RIDDOR reportable accidents and incidents will be reported to the HSE by DNEAT so it is important that completed forms are received in a timely manner.
The Trust require that all employees in each academy who are the named responsible person for health and safety (usually the Head teacher) must ensure they have undertaken the appropriate training and relevant update training. If responsibility for health and safety of the premises is delegated to another staff member, such as the caretaker or Business Manager then they should attend the NCC Premises Management training course and a record kept of this training. A risk assessment should be carried out by the Premises Manager and this information will be kept to inform the Head teachers Health and Safety Annual Report to the Local Governing Body.
Safe working with ladders
Health and safety guidance on educational visits
Our academies are insured under the RPA arrangements which includes educational trips and visits within the UK. Further national guidelines on learning outside the class room can be found here
Please note that visits need to be planned and approved using the Evolve online system www.norfolkvisits.org.uk
Attendance Guidance – November 2016 (DfE)
The Department for Education have published a new version of their non-statutory guidance 'School Attendance'.
The latest version aims reflect the changes in 'Keeping Children Safe in Education' around Children Missing Education to ensure consistency.Download here: Attendance Guidance – November 2016
Keeping Children Safe in Education September 2016 guidance is available here KCSIE September 2016 There has been no change in 2017 to KCSIE, some changes around firming up guidance on DBS checks and the SCR were planned but put back due to the General Election.
Please ensure that all staff have read and understood Part 1 of the guidance.
The DNEAT Safeguarding Policy 2017 can be found on the policy section of the website. July 2017 Guidance to Heads on Bullying in schools can be found here Preventing and Tackling Bullying in SchoolsFurther advice on "sexting" in schools has also been published Guidance for schools
DNEAT also work in partnership with Sue Brice, the Bishops Safeguarding Officer, to undertake joint risk assessments and provide advice and support across the Central Office and for DNEAT academies.
GDPR Toolkit for Schools -key areas for Designated Safeguarding Leads
The General Data Protection Regulations come into force on 25 May 2018, and the DfE has now released the long awaited GDPR toolkit for schools.
Special Category Personal Data
"Within education, we do process some sensitive information about children that is not set out in the legislation as a 'special category personal data'. Notably information about children's services interactions, free school meal status, pupil premium eligibility, elements of special educational need information, safeguarding information and some behaviour data. We consider it best practice that when considering security and business processes about such data, that they are also treated with the same 'high status' as the special categories set out in law". (Page 20)
Sharing safeguarding information
"GDPR does not prevent, or limit, the sharing of information for the purposes of keeping children safe. Legal and secure information sharing between schools, Children's Social Care, and other local agencies, is essential for keeping children safe and ensuring they get the support they need". (Page 21)
Information can be shared without consent if to gain consent would place a child at risk. Fears about sharing information must not be allowed to stand in the way of promoting the welfare and protecting the safety of children. As with all data sharing, appropriate organisational and technical safeguards should still be in place". (Page 21)
When preparing the GDPR Toolkit, it was found that there is "inconsistency in local practice in terms of data retention periods requested of schools, notably around safeguarding data. [The guidance says,] follow your local best practice so long as it remains justifiable".
"All data on the safeguarding file potentially forms part of an important story that may be needed retrospectively for many years. The elements of a pupil file (name, address) that are needed to identify children with certainty are needed to be retained along with those records [until at least 25 years old]". (Page 61)
Remember to read all the documentation
It is important that you read and reflect on the whole document and ensure that all staff understand their role in data protection and how the GDPR supports this.
Download the GDPR Schools' Toolkit
Download the toolkit here: https://www.gov.uk/government/publications/data-protection-toolkit-for-schools
Revised Prevent Duty Guidance (2016) can be found along here with links to free on line PREVENT training and information on what to do if you are worried about a child being abused Free online courses and information
Child Sexual Exploitation (CSE)
The government have issued a standard definition of Child Sexual Exploitation in February 2017. Although there have been definitions in the past, there was no one agreed definition, and many felt it did not reflect the growth of the internet. 'Working Together to Safeguarding Children' has already been revised to account for the new definition, ( Working Together to Safeguard Children see page 93 -this document is dated 2015 but the copyright is 2017). As it is expected it will then appear in the next revision of 'Keeping Children Safe in Education'. the new definition has been added into the DNEAT Safeguarding and Child Protection policy.
Statutory definition of Child Sexual Exploitation
Child sexual exploitation is a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person under the age of 18 into sexual activity (a) in exchange for something the victim needs or wants, and/or (b) for the financial advantage or increased status of the perpetrator or facilitator. The victim may have been sexually exploited even if the sexual activity appears consensual. Child sexual exploitation does not always involve physical contact; it can also occur through the use of technology.
Single Central Record
A number of academies are still not sure about what information to put on the SCR, many are using the Norfolk County Council model template which is good practice and can be downloaded from the NCC website. There is still some questions around who should be checked, and for guidance on regulated activity and volunteers there is an information sheet in the Checking Volunteers section. Other FAQ's on the Single Central Record can be found here FAQ's on the Single Central Record
The checklist for governors based on the Local Authority model has been updated to reflect DNEAT policies and procedures and should be completed annually by the Safeguarding Governor and uploaded onto Governor Hub. Links are provided in this document to the LA guidelines for completing the SCR and further information provided on checking volunteers and overseas applicants.
Single Central Record (SCR) clarifications
Fee-funded trainee teachers
There is no requirement to enter the vetting checks of student teachers from third-party training providers on the school's SCR. The school should obtain written confirmation from the training provider that vetting checks have been completed and the person is suitable to work with children.
Trainee teachers employed by the school should be entered onto the SCR in the same way as other employees.
SCR for Multi-Academy Trusts
Staff who are not allocated to a specific school should be kept on the MAT's central SCR.
Staff who work at a number of different schools in the MAT, need only to be recorded on the SCR where they spend most time. Other schools in the MAT that they visit should record the person's name on their SCR and note that the person's full record is detailed on the SCR at their main academy.
Overseas Criminal Checks
Keeping Children Safe in Education (2016) says that for individuals who have lived or worked outside the UK, 'schools and colleges must make any further checks they think appropriate so that any relevant events that occurred outside the UK can be considered' (paragraph 114).
Whilst there has been no statutory timescales, many schools and local authorities have been completing these checks for anyone who has lived or worked overseas for three months or more in the last ten years.
From 6th April 2017, the Home Office has confirmed that an overseas criminal check will be completed for everyone in an education role applying for a visa to work in the UK (i.e. from countries outside the European Economic Area).
The requirement is mandatory to applicants from overseas applying under the following Standard Occupational Classification (SOC) codes:
2312 – Further education teaching professionals
2314 – Secondary education teaching professionals
2315 – Primary and nursery education teaching professionals
2316 – Special needs education teaching professionals
2317 – Senior professionals of educational establishments
2318 – Education advisers and school inspectors
2319 – Teaching and other educational professionals not elsewhere classified
The complete list can be found here: Standard Occupational Classification (SOC) Codes
The requirement to provide an overseas criminal record certificate applies to anyone who has lived abroad for 12 months or more in the past 10 years.
From April 2017, schools now have a statutory duty to inform Tier 2 skilled worker applicants of the need to source and submit overseas criminal record certificates. For further information see here DfE guidance
You can find an FAQ document about obtaining overseas criminality information here: Obtaining Overseas Criminal Record Checks - FAQs
You can find out how to do the checks here:
Criminal records checks for overseas applicants
This check should then be recorded on the school's Single Central Record.
Criminal Records Checks for overseas applicants DfE guidance
We use passports and driving licenses to confirm a person's identity on a regular basis, but how do you know what overseas ID documents really look like and whether the one in your hand is genuine?.
PRADO is a website created by the EU to help identify genuine documents with examples from across the world.
With the Protection of Freedoms Act 2012 the rules regarding regulated activities changed. These are the activities undertaken by a volunteer or employee that make the role eligible for a DBS check. Therefore you may no longer need to DBS check volunteers and you may not be permitted to DBS check your volunteers in situations where you think you might like to. For a full definition of "regulated activity relating to children please see the information Do I need to DBS check my volunteers which is a very useful document .
The NSPCC have provided a useful self assessment tool for schools to review their own safeguarding procedures
There is also a guide to Safer Recruitment containing a range of useful information and good practice Guidance for Safer Working Practices 2015 and Staffing and Employment Advice for Schools February 2017
Online safer recruitment training can be accessed via the NSPCC although there is a cost involved NSPCC Safer recruitment education course
There is also further information and support for parents dealing with online safety issues and queries
The Anti-bullying Alliance have provided free online training for everyone who works with children and young adults. Details of their Online training
can be found by clicking the link
Safeguarding In Sport
Following the disclosures by Andy Woodward, Steve Walters and Paul Stewart about the abuse they suffered as young footballers, the importance of effective policies and procedures has once again being brought into sharp focus. We have to remember that the abuse of children by adults they trust can occur in any context.
NSPCC Football Helpline 0800 023 2642
The NSPCC has launched a dedicated football hotline for victims of abuse, supported by the FA. The free helpline will be available 24 hours a day on 0800 023 2642.
NSPCC Child Protection in Sport Unit
The NSPCC have dedicated resources for safeguarding children in sport. More details can be found here:
Safeguarding Resources January 2018
Raising awareness of sexual abuse of children (NSPCC)
As you may be aware the NSPCC have been broadcasting a TV advert to raise awareness of how parents can help their younger children keep safe from child sexual abuse. If you've missed it, you can watch it here: https://youtu.be/nMIKUsZjirA
Parents' Pack for PANTS message
The TV advert directs parents to the PANTS campaign, used in schools for many years. There is now a pack for parents to use, to encourage them to have a conversation that many might feel uncomfortable about having. Information is also available in Welsh and for children with a hearing impairment. The link to the parents' PANTS pack is here: https://www.nspcc.org.uk/preventing-abuse/keeping-children-safe/underwear-rule
Pantosaurus App for iOS and Android
The NSPCC have also teamed up with award-winning animators, Aardman to create a free app, for both android and iOS, featuring the Panatsorus characters. There are four mini games where players test their skills against Pantosaurus. The app is great fun to use. Get the app by going to the relevant App Store below:
Find on Google Play: https://play.google.com/store/apps/details?id=uk.org.nspcc.pantosaurus
Find on the Apple App Store: https://itunes.apple.com/gb/app/playtime-with-pantosaurus/id1258635349?mt=8
Preventing Child Sexual Abuse Video (NSPCC)
There is also a video, again from the NSPCC, that is useful in safeguarding learning and development sessions for staff. The video would also have impact when talking to groups of parents or carers. You can find the 'Preventing Child Sexual Abuse' video here: https://youtu.be/UbtSJCw_lqw
Resources for teaching about Consent
The government's latest guidance for schools: Sexual Violence and Sexual Harassment between children in schools and colleges (DfE, 2017). You can find the video about the guidance here: https://www.safeguardinginschools.co.uk/sexual-violence-sexual-harassment-children-schools-colleges-dfe-2017/
One very important aspect of the 'Sexual Violence and Sexual Harassment' guidance is how important it is that young people understand the importance of consent. The Thames Valley Sexual Violence Prevention Group have a website dedicated to consent, which you can find here: http://www.consentiseverything.comMake sure you use the above link
Safer Internet Day - Tuesday 6th February
The annual Safer Internet Day is just three weeks away and you need to make sure that all your plans are in place and you have all the resources you need to make the most of the day. To download the education packs go to: https://www.saferinternet.org.uk/safer-internet-day/2018/education-packs
The National Association for Children of Alcoholics (NACOA)
Alcohol misuse affects thousands of children across the country: one in five children are affected by their parents' drinking.
The NACOA was founded in 1990 to address the needs of children growing up in families where one or both parents suffer from alcoholism or a similar addictive problem. This includes children of all ages, many of whose problems only become apparent in adulthood.
The NACOA has an extensive website with support for young people and for professionals. They were awarded Best Vulnerable Persons Helpline in the Social Care Awards 2017. The helpline number is 0800 358 3456.
The charity encourages children to remember the six 'C's:
I didn't c I can't c I can't c I can take c I can c I can make healthy choices
You can find more information on their website: http://www.nacoa.org.uk/
At DNEAT we are working in partnership with Norfolk Constabulary and Norfolk Children's Services to identify and provide appropriate support to pupils who have experienced domestic violence in their household; this scheme is called Operation Encompass.In order to achieve this, Norfolk Multi-agency Safeguarding Hub will share police information of all domestic incidents where one of our pupils has been present with the Designated Safeguarding Lead(s). On receipt of any information, the Designated Safeguarding Lead will decide on the appropriate support the child requires, this could be silent or overt. All information sharing and resulting actions will be undertaken in accordance with the 'Norfolk Joint Agency Protocol for Domestic Abuse – Notifications to Schools'. We will record this information and store this information in accordance with the record keeping procedures outlined in the DNEAT Safeguarding policy.