Health and Safety guidelines and procedures

Health and Safety

DNEAT take the Health, Safety and Wellbeing of all our pupils, students and staff very seriously. Our overarching Health and Safety Policy, Guidelines and Procedures sets out the legal requirements for the Trust and its employees.

We want everyone within our academies and the central office to work with a safe, caring and supportive environment and to ensure we fulfill not just our legal responsibilities as employees and the employer but our moral and financial duty.

The Trust wide Health and Safety policy 2018 can be found on the Policy Section of the website and academies should review Section 17 and personalise this as their individual H&S policy. Forms and templates to support the health and safety process are available here

HS01 General Risk Assessment checklist

HS01a Risk Assessment template

HS02 List of safety representatives

HS03Incident High Priority Reporting

HS04 Fire Risk Assessment


HS07 H&S checklist for academies

HS08 H&S Headteachers Annual Report

HS10 First Aid in Educational Establishments

HS11 Permit to Work

HS12 Safe selection of contractors checklist

HS13 Asbestos Managementin Schools

HS14 Pregnancy Risk Assessment

HS15 DSE Risk Assessment template

HSE 16 Manual Handling Risk Assessment

HSE17 Hazardous Substance Risk Assessment

HSE 18 Security checklist

HSE 19 Driving for work risk assessment template

Cold weather and icy conditions

Advice for schools can be found here and a template risk assessment for checking school perimeter and gritting outside areas is available by contacting Sharon Money on

Incident Reporting

Any incident or accident needs to be reported to DNEAT using the HSO9 Health and Safety approved form. Please complete the form below and email/scan across to Sharon Money DNEAT Operations Manager. RIDDOR reportable accidents and incidents will be reported to the HSE by DNEAT so it is important that completed forms are received in a timely manner.

HS09 Incident form

Infection Control

The Trust follow guidance from Public Health England and a poster showing information about infection control in educational settings can be found here

Premises management

The Trust require that all employees in each academy who are the named responsible person for health and safety (usually the Head teacher) must ensure they have undertaken the appropriate training and relevant update training. If responsibility for health and safety of the premises is delegated to another staff member, such as the caretaker or Business Manager then they should attend the NCC Premises Management training course and a record kept of this training. A risk assessment should be carried out by the Premises Manager and this information will be kept to inform the Head teachers Health and Safety Annual Report to the Local Governing Body.

HS06 Caretaking Code of Practice

Safe working with ladders -NEW GUIDANCE FROM SEPT 2018

HSE Guidelines Safe working with ladders

Health and safety guidance on educational visits

Our academies are insured under the RPA arrangements which includes educational trips and visits within the UK. Further national guidelines on learning outside the class room can be found here

National Guidance on learning outside the classroom

Please note that visits need to be planned and approved using the Evolve online system

Attendance Guidance – November 2016 (DfE)

The Department for Education have published a new version of their non-statutory guidance 'School Attendance'.

The latest version aims reflect the changes in 'Keeping Children Safe in Education' around Children Missing Education to ensure consistency.

Download here: Attendance Guidance – November 2016


Keeping Children Safe in Education September 2018 guidance is available here

Changes to KCSIE 2018 are explained in Andrew Halls video here

All staff should read Part 1 of the guidance and all staff working directly with children should read Part1 and Annexe A

The DNEAT Safeguarding Policy can be found on the policy section of the website.

Keeping Children Safe in Education in other languages (LGfL)

All schools must ensure that all staff have read Keeping Children Safe in Education (Part 1). In our diverse schools, some staff may be more comfortable reading in their first language. London Grid for Leaning has translated Keeping Children Safe into a number of other languages:

  • Arabic
  • Bengali
  • Cantonese
  • Mandarin
  • Polish
  • Portuguese
  • Punjabi
  • Spanish
  • Urdu
The translations can be found here:

Working Together to Safeguard Children 2018 statutory framework has been updated and the guide to the interagency working can be found here

July 2017 Guidance to Heads on Bullying in schools can be found here Preventing and Tackling Bullying in SchoolsFurther advice on "sexting" in schools has also been published Guidance for schools

DNEAT also work in partnership with Sue Brice, the Bishops Safeguarding Officer, to undertake joint risk assessments and provide advice and support across the Central Office and for DNEAT academies.

Contextual Safeguarding

Contextual Safeguarding is a new conceptual framework that has been piloted in a number of local authorities over the last few years. The framework has been included in the new KCSIE (2018) and Working Together to Safeguard Children (DfE, 2018).

Contextual Safeguarding is particularly important for secondary schools. It is recommended all DSLs working with over-13s should become members of the Contextual Safeguarding Network, in order to access all the resources and information. The material is very accessible in written, video and podcast form.

Read or watch Andrew Halls introduction to Contextual Safeguarding here:

Contextual Safeguarding Network Website is here:

GDPR Toolkit for Schools -key areas for Designated Safeguarding Leads

The General Data Protection Regulations come into force on 25 May 2018, and the DfE has now released the long awaited GDPR toolkit for schools.

Special Category Personal Data

"Within education, we do process some sensitive information about children that is not set out in the legislation as a 'special category personal data'. Notably information about children's services interactions, free school meal status, pupil premium eligibility, elements of special educational need information, safeguarding information and some behaviour data. We consider it best practice that when considering security and business processes about such data, that they are also treated with the same 'high status' as the special categories set out in law". (Page 20)

Sharing safeguarding information

"GDPR does not prevent, or limit, the sharing of information for the purposes of keeping children safe. Legal and secure information sharing between schools, Children's Social Care, and other local agencies, is essential for keeping children safe and ensuring they get the support they need". (Page 21)

Information can be shared without consent if to gain consent would place a child at risk. Fears about sharing information must not be allowed to stand in the way of promoting the welfare and protecting the safety of children. As with all data sharing, appropriate organisational and technical safeguards should still be in place". (Page 21)

Retention Periods

When preparing the GDPR Toolkit, it was found that there is "inconsistency in local practice in terms of data retention periods requested of schools, notably around safeguarding data. [The guidance says,] follow your local best practice so long as it remains justifiable".

"All data on the safeguarding file potentially forms part of an important story that may be needed retrospectively for many years. The elements of a pupil file (name, address) that are needed to identify children with certainty are needed to be retained along with those records [until at least 25 years old]". (Page 61)

Remember to read all the documentation

It is important that you read and reflect on the whole document and ensure that all staff understand their role in data protection and how the GDPR supports this.

Download the GDPR Schools' Toolkit

Download the toolkit here:


Revised Prevent Duty Guidance (2016) can be found along here with links to free on line PREVENT training and information on what to do if you are worried about a child being abused Free online courses and information

Single Central Record

SCR for Multi-Academy Trusts

Staff who are not allocated to a specific school should be kept on the MAT's central SCR.

Staff who work at a number of different schools in the MAT, need only to be recorded on the SCR where they spend most time. Other schools in the MAT that they visit should record the person's name on their SCR and note that the person's full record is detailed on the SCR at their main academy. Academies should use the up to date 2018 SCR template found here and Safeguarding Governors use the 2018 checklist as part of their termly review of the SCR. A record of checks can be found here.

Single Central Record Checklist can be found here

Alternative Providers

Academies should get written confirmation from the alternative providers they use that the AP has carried out all the relevant checks on their staff. Copies of this confirmation must be held at the academy.

Fee-funded trainee teachers

There is no requirement to enter the vetting checks of student teachers from third-party training providers on the school's SCR. The school should obtain written confirmation from the training provider that vetting checks have been completed and the person is suitable to work with children.

Trainee teachers employed by the school should be entered onto the SCR in the same way as other employees.

Home stays

From September 2018, if a school arranges home stay visits for exchange students etc. the school should obtain enhanced DBS checks for everyone in the home aged 18 years and over. Schools are "free to decide" if they should get enhanced DBS checks for any 16&17year olds who are also in the house.

Inspecting Safeguarding (Ofsted, 2018)

Ofsted has published a new update to Inspecting safeguarding in early years, education and skills. The guidance has been updated to include the changes to Keeping Children Safe in Education (2018) and Working Together to Safeguard Children (2018). There are changes in emphasis too and schools will need to ensure that these aspects are considered in policies and in the curriculum.

A useful list of all the changes has been made available, but the key changes are:

  • not only are staff and volunteers carefully selected and vetted, but 'ongoing suitability' should be considered to prevent the opportunities for harm to pupils
  • inspectors will 'consider safeguarding policies and practice and evidence' of staff awareness
  • the previous guidelines referred to children learning 'how to keep themselves safe'. This phrase has been changed to children know how to 'recognise when they are at risk and how to get help when they need it'
  • schools and colleges hold 'more than one emergency contact number for each pupil or student'
  • staff should consider the 'wider environmental factors in a child's life that may be a threat to the safety and/or welfare
  • staff in schools and colleges are supported to make reasonable judgements about when it may be appropriate to use physical contact with a child to protect them from injury
  • school leaders, including governors and Designated Safeguarding Leads should understand the arrangements in their local area during the transition from LSCBs to the new local safeguarding partnerships
  • prohibition checks are not normally required for teaching assistants, unless they have a QTS or undertake teaching work

Inspecting safeguarding in early years, education and skills

Summary of changes

Overseas Criminal Checks

Keeping Children Safe in Education (2016) says that for individuals who have lived or worked outside the UK, 'schools and colleges must make any further checks they think appropriate so that any relevant events that occurred outside the UK can be considered' (paragraph 114).

Whilst there has been no statutory timescales, many schools and local authorities have been completing these checks for anyone who has lived or worked overseas for three months or more in the last ten years.

From 6th April 2017, the Home Office has confirmed that an overseas criminal check will be completed for everyone in an education role applying for a visa to work in the UK (i.e. from countries outside the European Economic Area).

The requirement is mandatory to applicants from overseas applying under the following Standard Occupational Classification (SOC) codes:

2312 – Further education teaching professionals
2314 – Secondary education teaching professionals
2315 – Primary and nursery education teaching professionals
2316 – Special needs education teaching professionals
2317 – Senior professionals of educational establishments
2318 – Education advisers and school inspectors
2319 – Teaching and other educational professionals not elsewhere classified

The complete list can be found here: Standard Occupational Classification (SOC) Codes

The requirement to provide an overseas criminal record certificate applies to anyone who has lived abroad for 12 months or more in the past 10 years.

From April 2017, schools now have a statutory duty to inform Tier 2 skilled worker applicants of the need to source and submit overseas criminal record certificates. For further information see here DfE guidance

You can find an FAQ document about obtaining overseas criminality information here: Obtaining Overseas Criminal Record Checks - FAQs

You can find out how to do the checks here:
Criminal records checks for overseas applicants

This check should then be recorded on the school's Single Central Record.

Criminal Records Checks for overseas applicants DfE guidance

We use passports and driving licenses to confirm a person's identity on a regular basis, but how do you know what overseas ID documents really look like and whether the one in your hand is genuine?.

PRADO is a website created by the EU to help identify genuine documents with examples from across the world.

Checking volunteers

With the Protection of Freedoms Act 2012 the rules regarding regulated activities changed. These are the activities undertaken by a volunteer or employee that make the role eligible for a DBS check. Therefore you may no longer need to DBS check volunteers and you may not be permitted to DBS check your volunteers in situations where you think you might like to. For a full definition of "regulated activity relating to children please see the information Do I need to DBS check my volunteers which is a very useful document . Keeping Children Safe in Education 2018 has clarified the checks needed for volunteers and a risk assessment has been included here for use from September 2018

Safer Recruitment

The NSPCC have provided a useful self assessment tool for schools to review their own safeguarding procedures

There is also a guide to Safer Recruitment containing a range of useful information and good practice Guidance for Safer Working Practices 2015 and Staffing and Employment Advice for Schools February 2017

Online safer recruitment training can be accessed via the NSPCC although there is a cost involved NSPCC Safer recruitment education course

There is also further information and support for parents dealing with online safety issues and queries

NSPCC Guidance for Parents

Homophobic, transphobic or biphobic bullying (HBT)

The Anti-bullying Alliance have provided free online training for everyone who works with children and young adults. Details of their Online training

can be found by clicking the link

Safeguarding In Sport

Following the disclosures by Andy Woodward, Steve Walters and Paul Stewart about the abuse they suffered as young footballers, the importance of effective policies and procedures has once again being brought into sharp focus. We have to remember that the abuse of children by adults they trust can occur in any context.

NSPCC Football Helpline 0800 023 2642

The NSPCC has launched a dedicated football hotline for victims of abuse, supported by the FA. The free helpline will be available 24 hours a day on 0800 023 2642.

NSPCC Child Protection in Sport Unit

The NSPCC have dedicated resources for safeguarding children in sport. More details can be found here:

Safeguarding Resources January 2018

Safeguarding resources

Raising awareness of sexual abuse of children (NSPCC)

TV Advert
As you may be aware the NSPCC have been broadcasting a TV advert to raise awareness of how parents can help their younger children keep safe from child sexual abuse. If you've missed it, you can watch it here:

Parents' Pack for PANTS message
The TV advert directs parents to the PANTS campaign, used in schools for many years. There is now a pack for parents to use, to encourage them to have a conversation that many might feel uncomfortable about having. Information is also available in Welsh and for children with a hearing impairment. The link to the parents' PANTS pack is here:

Pantosaurus App for iOS and Android
The NSPCC have also teamed up with award-winning animators, Aardman to create a free app, for both android and iOS, featuring the Panatsorus characters. There are four mini games where players test their skills against Pantosaurus. The app is great fun to use. Get the app by going to the relevant App Store below:

Find on Google Play:

Find on the Apple App Store:

Preventing Child Sexual Abuse Video (NSPCC)
There is also a video, again from the NSPCC, that is useful in safeguarding learning and development sessions for staff. The video would also have impact when talking to groups of parents or carers. You can find the 'Preventing Child Sexual Abuse' video here:

Resources for teaching about Consent

The government's latest guidance for schools: Sexual Violence and Sexual Harassment between children in schools and colleges (DfE, 2017). You can find the video about the guidance here:


One very important aspect of the 'Sexual Violence and Sexual Harassment' guidance is how important it is that young people understand the importance of consent. The Thames Valley Sexual Violence Prevention Group have a website dedicated to consent, which you can find here: http://www.consentiseverything.comMake sure you use the above link

The National Association for Children of Alcoholics (NACOA)
Alcohol misuse affects thousands of children across the country: one in five children are affected by their parents' drinking.

The NACOA was founded in 1990 to address the needs of children growing up in families where one or both parents suffer from alcoholism or a similar addictive problem. This includes children of all ages, many of whose problems only become apparent in adulthood.

The NACOA has an extensive website with support for young people and for professionals. They were awarded Best Vulnerable Persons Helpline in the Social Care Awards 2017. The helpline number is 0800 358 3456.
The charity encourages children to remember the six 'C's:

I didn't c I can't c I can't c I can take c I can c I can make healthy choices

You can find more information on their website:

Operation Encompass

At DNEAT we are working in partnership with Norfolk Constabulary and Norfolk Children's Services to identify and provide appropriate support to pupils who have experienced domestic violence in their household; this scheme is called Operation Encompass.In order to achieve this, Norfolk Multi-agency Safeguarding Hub will share police information of all domestic incidents where one of our pupils has been present with the Designated Safeguarding Lead(s). On receipt of any information, the Designated Safeguarding Lead will decide on the appropriate support the child requires, this could be silent or overt. All information sharing and resulting actions will be undertaken in accordance with the ' Norfolk Joint Agency Protocol for Domestic Abuse – Notifications to Schools'. We will record this information and store this information in accordance with the record keeping procedures outlined in the DNEAT Safeguarding policy.

YoungMinds Crisis Messenger
Text YM to 85258

The YoungMinds crisis messenger service provides free, 24/7 crisis support across the UK. Young People experiencing a mental health crisis and need support, can text YM to 85258.

For more information

Diocese of Norwich Education and Academies Trust. Company no: 8737435.